Engineering and Technology Management Program
E M 702 Project Option

Updated 10/03/2001

Application for degree fee is $50.00

Please note that the final semester of E M 702 for the project option may not be taken during the summer session. The final term must be spring or fall semester. Students who enroll in the project option of E M 702 will need to see the Fall  2001 schedule. A weekly class will be held Thursdays from 4:15 to 5  p.m. Oral presentations will be made during this time frame at semester end.

Contents

1. The Paper Trail

2. The Project Guidelines

3. Department Project Information Form

4. Application for Degree - Information form

5. The Final Paper After final approval of your paper, within 10 days of your oral presentation, you must submit two copies o of your paper to the Pullman office, unbound, one copy on good quality paper.  Please read the directions. - formatting guidelines dependent on the student's program chair, the project itself, whether or not it will be published.  Included here are one set of guidelines  See Number 6 for another set of guidelines.

6. See "Guidelines for Authors", IEEE Transactions for Engineering Management if you plan to publish in this journal

Downloadable Grad School forms: http://gradweb.gradsch.wsu.edu/Forms.html

The Paper Trail

OR
How to graduate from Washington State University with a graduate degree: Master of Engineering and Technology Management
...... in just 30-40 easy steps

The Paperwork described below is just that - paperwork. The bulk of the work of the project itself is described in Section 2. The information on the format of the final paper is (still under construction) described in Section 3.

• NOTE: The dates listed on the Tabular Summary or guidelines and deadlines provided by the Graduate School are drop dead dates and far from realistic for the project.

• Be admitted to the program as a REGULAR graduate student. Have any contingencies taken care of (e.g. receipt of transcript from all colleges attended, receipt of GMAT scores above the 50th percentile, etc.) These would have been noted on your admission letter from the Graduate School.

• As early as is reasonable, but no later than 2 weeks into the first semester of E M 702, complete the E M 702 Information Form showing your intended committee, committee chair, mentor, project title and a 2-3 paragraph project summary. I prefer that is submitted via e-mail. This is a departmental requirement and is needed to assist the student in finalizing committee members, for disseminating information on the web, and keeping all faculty apprised of student projects.
  

• Submit signed Program of Studies form to the Graduate School. This lists all classes you are required to take, including core classes and elective requirements and E M 702 credits. It lists the members and chair of your graduate committee and must have their signatures. This can be done as early as your second semester as a regular graduate student, and must be done at least one full semester prior to graduation. In most programs, students take care of this themselves. In the EMP, the program support person takes care of typing this up and procuring signatures, based on information from student record and student-submitted annual review forms, mail, phone calls, etc.
  

• Once the Program of Studies is approved, students can submit the Application for Degree. In most programs, students take care of this themselves. In the EMP, the program support person takes care of requesting this form from the Graduate School, gathering all required information, and typing this up. Information is gathered by a departmentally-generated form called Application for Degree Information form which is sent to all students who are within a few semesters of graduating and can be accessed by clicking on the form title. The Application for Degree form generates a To-Do List, from the Graduate School to the student and copied to the department. NOTE: The dates listed on the Tabular Summary provided by the Graduate School are drop dead dates and far from realistic for the project. This should be submitted at least a full semester prior to graduation to confirm that you and the program and the committee chair and the Graduate School all have the same expectations. Please note that the final semester of E M 702 for the project option may not be taken during the summer session. The final term must be spring or fall semester.

• Students will be required to complete all classes listed on the program with a B or better unless a Change of Program form is submitted with proper signatures. Again, if needed, the Program Support person will take care of this on your behalf.

• Payment of Graduation Fee (currently $50.00) must be submitted at the beginning of the graduation semester or earlier. It is easily remembered if submitted with the application for degree form. This can be sent directly to the Engineering and Technology Management Program for a receipt or directly to the Graduate School. Clearly indicate your student ID and that it is for the graduation fee.

• Scheduling of Final Exam form. This form also requires signatures. The program will complete this form on your behalf and get the signatures. BUT.....it is your responsibility to begin the process early enough that faculty members, mentors, managers can attend. NOTE: The dates listed on the enclosed Tabular Summary provided by the Graduate School are drop dead dates and far from realistic.. If you wish to get cooperation from five-plus very busy individuals (yourself, your mentor and all committee members, your manager), and schedule time on two very busy systems (WHETS and BEN), you must begin the first few weeks of the final semester. While I can facilitate this process, it is the student's responsibility to work closely with me via mail to get this scheduled.

• Final Examination/Oral Presentation: This will most likely be via WHETS and/or BEN. The student should plan for about 30-45 minutes or less of a professional presentation complete with slides or overheads. A 15-20 minute question and answer period will follow. The final paper with all suggestions, corrections, etc. must be submitted to the department as specified within five days of the oral. More information on this paper is included below. Please note that the final semester of E M 702 for the project option may not be taken during the summer session. The final term must be spring or fall semester.

Effective 08/01/2000 the application for degree fee is increased to $50.00

Submitted by Patti Elshafei  , as always, subject to modification. to top

2.. The Project
by James Holt

The EM 702 Project will be completed on a topic of interest to the student and will demonstrate the breadth and depth of studies during the masters program. The project should include a breadth of topics touching at least three different courses (e.g., finance, organizational management, and project management). The project should also focus on one specific skill and expand in depth on that topic much more than would have been expected by a typical class project. In other words, the EM 702 project integrates skills from several different classes and at the same time extends the students learning in on specific topic. In most cases, the project will be directly work related. This allows the student to select meaningful problems from the work environment and integrates the project with day-to-day work duties.

The EM 702 Project should be a workable topic that the student can complete within a two semester time period. While some topics may take longer and others shorter, the intent is to encourage the student to ponder the problem, solution and implementation for a period of time but not to belabor the topic. Projects can be:

a continuation of an in-progress class project with additional effort required to develop, integrate and finalize the report, or

the beginning phase of a significant study to be completed later, or

a succinct project with a start, process and end.

By carefully selecting the project topic, the student will be working on problems of importance to their current employment. This means much of the work can be done as part of normal working hours. This helps the student get through as well as provide a valuable product to the employer.

The following mechanics are suggestions to keep the student moving towards a completed project, and the committee to contribute positively to the work.

A. Discuss your proposed project with several faculty members in advance of choosing a committee chair. Typically, this will be about one year before intended graduation. Use these discussions to probe the project topic dimensions and to identify faculty interest.

B. Choose a faculty member to act as the Chair of your committee. The Chair should be quite interested in your project and have talents that can contribute to your expected needs and have the time to communicate with you in a timely manner.

C. Submit a one page proposal to Patti Elshafei at the Engineering and Technology Management Department in Pullman at the beginning of the first of the two semesters you will be formally working on the project. This proposal should state the intention of your project and suggested Chair and committee members.

D. Establish a standard for communicating with your Chair. You may choose to meet with your Chair bi-weekly or talk on the phone periodically. Remember, the Chair may be following several projects at once. The Chair is your major focus and director for the project. You will do the work, not the Chair. If your Chair is not informed and involved, you are doomed for trouble.

E. You should keep the whole committee apprised of your progress and plans as you go. I suggest a brief, monthly written summary of progress the previous month, plans for the next month and a statement of elements learned to date. This is to protect you and your committee. It protects you by telling them what you are doing and moves the obligation of changing direction into their court. It protects the committee by keeping them informed (they know what is going on). It is very, very poor etiquette to have a committee that knows nothing and contributes nothing. If this happens, both student and committee are on the spot at the final oral briefing. Most student failures come from lack of committee awareness, not from lack of student effort.

F. Have an overall plan. A simple Gantt chart or time line will work. Update it as you go. The typical project flow includes:

1. First Semester

2. Second Semester

Please note that the final semester of E M 702 for the project option may not be taken during the summer session. The final term must be spring or fall semester.

G. Buffer your efforts. Remember you are working with an oversight group who needs time to do their thing as well as you doing your thing. Give adequate time for comments along the way and especially at the end. Complete all your project work at least a month before you anticipate graduating.

H. The written document that comes out of an EM 702 will NOT be a thesis. It should be a nice, clear, understandable document suitable for submission to a professional journal of your choice. You should meet the format required by that journal. The sample format provided by WSU is only a sample to be used in absence of other journal formats. It is up to you to get the required format from the journal you choose.

I. It is often nice to have a Mentor (required by students sponsored by Boeing). A Mentor is a person with a masters degree or better who has completed a thesis or significant research project. The Mentor is ideally from near the same area where your project efforts focus. The Mentor is not the Chair. The Mentor gives encouragement, helps find leads, maintains topic validity, assists finding resources and is a shoulder to cry on. The Mentor helps you get through this thing. Add your Mentor to the monthly written report distribution list.

J. The EM 702 Project requires an oral report at the end of the project. The oral presentation will be graded by members of the committee. The best possible audience would include the full committee, appropriate individuals representing the student's firm, and peer students. It is not usually possible to achieve this audience. Arrangements should be made early to allow the best possible option (perhaps two presentations may be needed). Please note that the final semester of E M 702 for the project option may not be taken during the summer session. The final term must be spring or fall semester.

The Chair is responsible for grading the EM 702 project. The committee as a whole accepts or rejects the final project.

A. Typically, no grade is given for the first semester of the project. An in progress grade is reported at the end of the first semester. The final grade awarded after the second semester will be assigned to both semesters.

B. Grading criteria include (as a minimum):

C. Final Comments: The EM 702 project demonstrates your ability to integrate and blend many different management skills from a variety of courses towards a significant problem. This is a test of management skills that will be of value to you and your employer. In many cases, it will be possible to document the value of the project to the employer. The student should try to identify the significant contribution of this work. Contributions may include: Elimination of costly problems, Increased value of the firm, Improved processes, Easier management, Better quality, Reduced flow time, Increased profits, Improved management control, or other matters of import to the firm.

Prior to Enrolling in E M 702

1. Select a project topic

2. Select a mentor

3. Choose a chair and a committee

4. Notify Patti Elshafei of intention to register

5. Official Program of Studies submitted to WSU Graduate School

First Semester

1. Week 1 -Submit a one-page project proposal to Chair and Mentor

2. Week 2 - Apply for WSU Degree (submit form and fee)

3. Week 3 -Project topic approved

4. Week 4 - submit project plan with timelines

5. Week 5 - Project plan and timelines approved

Final Semester

Please note that the final semester of E M 702 for the project option may not be taken during the summer session. The final term must be spring or fall semester.

1. Week 3 - Schedule Oral exam (submit form with committee signatures)

2. Week 13 - Submit Completed Project

3. Week 14-16 - Final Exam via WHETS or travel to Pullman

4. Submit one loose, unbound final copy of project on quality paper to the EMP in Pullman. Be sure to include a signature page with the mentor's signature - I can help you get the faculty signatures. This copy will be professionally bound and kept by WSU Pullman. Your mentor or manager may also want a final copy. Provide one copy of final document to your committee Chair. Work out the details of binding or loose leaf copy with Chair.

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3. E M 702 Project Information Sheet to be returned within the first two weeks of the first semester:

Patti Elshafei, Program Support
fax 509-335-3818, email engrmgt@wsu.edu, snail-mail
WSU Engineering and Technology Management
Dana Hall 101C, Spokane Street
P.O. Box 642780
Washington State University
Pullman, WA 99164 - 2780

Student name/date_______________________________________

Chair of committee:______________________________________

Boeing Mentor & phone/email______________________________

proposed topic or title_____________________________________

2-3 paragraph intro (abstract)_______________________________

______________________________________________________

______________________________________________________


Other EMP students on your "Project Team" if applicable:

__________________________________

Tentative Graduation Date:_____________________________

4 . Information for Degree Application Should be submitted a full semester prior to your final semester.

Please note that the final semester of E M 702 for the project option may not be taken during the summer session. The final term must be spring or fall semester.

You may download the form for printing : Or send me the information by email or U.S. Mail. directly, http//www.wsu.edu/~gradsch/AppforMasterDegree.doc  for more information, see the Graduate School web page: http://www.wsu.edu/%7Egradsch/AppforMastDeg.html

Application for degree form. Please mail to the address below

Please complete and return to:
Patti Elshafei, Program Support
fax 509-335-4725, email engrmgt@wsu.edu, snail-mail
WSU Engineering and Technology Management
Dana Hall 101C, Spokane Street
P.O. Box 642780
Washington State University
Pullman, WA 99164 - 2780
============================================
WSU Student ID# ___________________________________


____________________________________________________
first middle last (name exactly as you wish it to appear on your diploma)


____________________________________________________
hometown (as you wish it to appear in the commencement program)


_______________________________________________________
permanent address (diploma will mailed here; you must also mail
back the post card the the Graduate School will send you later)


_____________________________________________________________
home phone (to confirm info on graduation) work phone



__________________________________________ _________________
previous degree title(s) date conferred university/location


________________________________________________________
semester(s) you plan to take E M 702 [must be your final semester(s)]


committee chair_______________________________________

degree title will read: MASTER OF Engineering and Technology Management

EFFECTIVE AUGUST 1, 2000, "graduate fee" is increased to $50.00
This is due the semester you graduate or earlier. Boeing Students should
send it to me and I will send you a receipt and Boeing will reimburse you.
Have it made out to WSU Grad School . Clearly indicate on the check
"graduation fee".

Additional fees are assessed if you wish to go through commencement
exercises (cap, gown and announcements, etc.).

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08/18/99

reviewed 7/13/00

5. FORMAT FOR NON-THESIS ENGINEERING REPORTS/PROJECTS

FORMAT FOR NON-THESIS ENGINEERING REPORTS/PROJECTS

The approved format for Engineering Reports (ER) is the use of articles to be submitted for publication. The following guidelines are to be followed :

1. The ER shall consist of at least one publishable manuscript based upon research done while attending Washington State University.
   The format for this publishable manuscript may be different from that stated in section 5.  WORK CLOSELY WITH YOUR ADVISOR/PROGRAM CHAIR.
   
2. The graduate student is to be the major contributor and writer of the manuscript. In case of multiple authorship, the
   contribution of each author is to be detailed in the Introduction or separate Attribution page.
   
   
3. The graduate student is to provide a letter of copyright release for previously copyrighted material.
   
   
4. The manuscript to be reviewed shall be formatted with one inch margins on all sides and printed in a single font style throughout, on one side only and copied onto appropriate paper (100% bond paper for the Program copy and regular paper for committee copies).
   
   
5. Candidates planning to write an ER should consult with their committee to determine the particular format
   acceptable to the journal in which they plan to publish.
   
   
6. The ER is to include a title page, signature page, abstract, and table of contents.
   
   
7. The type of degree, the date of degree to be awarded, and the granting department on the ER must agree with the information on the Announcement of Orals. Committee names must also agree. In addition, the title on the title
   page and the student's name on the title page must agree word-for-word with the title and name on the abstract page.
   
   
8. All number of words (including title and author's name) in the abstract must not exceed 350.
   
   
9. The ER, including the manuscript, is to be paginated consecutively.
   
   
10. Archival photographs of halftone information, properly identified, are to be included in the manuscript. Photocopies of photographs can be substituted only when of high quality.
    
    
11. The 100% rag-bond copy (or other high quality paper) of the ER must be turned in no later than five working days after the oral defense.
    
    
12. The signature page must be signed in black ink. Signatures will be procured at the final oral exam.
    
    
13. Please note the attached example of the format required for the title page, signature page, and abstract.
    
    
14. Do not follow the format of someone else's ER. You may be copying their mistakes and/or rules may have
    changed.
    
    
15. In the case of Engineering Report composed of multiple manuscripts, the student must include additional materials that serves to integrate the presentation of the manuscripts. These could include a General Introduction, Discussion and/or Conclusion. Full citations of previously published work must be included
    .
    
16. When manuscripts are published (to be published) in different journals where styles vary, the introduction must include an explanation of the different formats. The manuscripts can, therefore, be written in the style specified by the journal(s).
    

General Guidelines:

1. Develop a written proposal, coordinating with Engineering and Technology Management Program faculty within the first two weeks of the first semester of E M 702.
   
2. It is anticipated that projects will take more than one semester to complete. Student must register for a total of four (4) hours of E M 702.
   
3. Student should obtain a copy of the Tabular Summary the semester before they expect to graduate. These are available at each campus, the Graduate School, and the Academic Coordinator. It is also provided to you by the Grad School when your program of studies is returned after approval.
   
   
4. The following must be taken care of:

a. Selection of official committee - student should work with their Engineering and Technology Management Program advisor to select appropriate committee members.

b. Approval of official Program of Studies submitted by Academic Coordinator based on input from student's annual review response and telephone interviews (at least one semester prior to graduation).

c. Application for Degree submitted by Academic Coordinator after approval of official Program of Studies at least one semester prior to the oral exam.

d. Pay all fees before oral exam. (GRAD FEE $50.00  EFFECTIVE 08/01/2000)

e. Scheduling Final Exam will be done by Academic Coordinator in conjunction with student.

NOTE TO STUDENTS: I HAVE NOT DOUBLE-SPACED THE DIRECTIONS FOR EASE OF READING ON THE INTERNET. YOUR PAPER MUST BE DOUBLE-SPACED.     PE

the signature page is a NEW page and must have all the committee.  Engineering Reports 

GUIDELINES FOR

(double-space, inverted pyramid, capitalize)

WSU STUDENTS (Replace with your title)

By

(double-space to name, capitalize)

JANE ANN DOE

An Engineering Report submitted in partial fulfillment

of the requirements for the degree of

MASTER OF Engineering and Technology Management

(double-space to degree;

four spaces to university; single

space to department, college, or

program; double-space to date)

WASHINGTON STATE UNIVERSITY

Engineering and Technology Management Program

December 2001

(month and year in which degree is granted, not the date of the final oral examination)

the grey line means to start a new page  

To the Faculty of Washington State University:

The members of the Committee appointed to examine the Engineering Report of

JANE ANN DOE find it satisfactory and recommend that it be accepted.

___________________________
Chair, James R. Holt (e.g.)

___________________________
Hal A. Rumsey   (e.g.)

__________________________
E. Ray Ladd  (e.g.)

___________________________
John A. Ringo 

___________________________
Cyril P. Morgan 

___________________________
Mentor name (if applicable)

(You must secure original black ink signatures on both the 100% rag bond and the extra copy . The Graduate School representative is not to sign this signature page. You may not have more lines than necessary for signatures. e.g., if you have three committee members, you may have only three signature lines).  Patti will assist in getting signatures of committee members not in attendance, or participating electronically.  Be sure to check with Patti to get all the faculty names included.

ACKNOWLEDGMENT

This section entitled "Acknowledgments" should be used if the writer wishes to acknowledge the assistance received.

The entire thesis must be double-spaced. There is no limit to the number of pages in this section, if the Acknowledgment section is two pages long, the Abstract page will, of course, be numbered v, instead of iv as in this sample. Likewise, if you choose not to include an Acknowledgment section, the Abstract will be numbered iii.

ENGINEERING REPORT GUIDELINES FOR

WSU STUDENTS

Abstract

by Jane Ann Doe

Master of Engineering and Technology Management

Washington State University

December 1993

Chair: Hal Rumsey (omit titles such as Dr., Professor or Ph.D.)

The text of the abstract follows at this point. The abstract must be under 350 words (counting everything).

The purpose of the abstract is to give the reader a concise and accurate synopsis of significant elements in the manuscript so that the reader will be able to determine whether it is advisable to read the complete thesis.

(The entire ER, including figures, tables and the Appendices must have a minimum one inch margin on all sides.)

For the ER, the abstract should be included in the manuscript, according to the instructions for authors of the pertinent journal.

TABLE OF CONTENTS

note to students: I have placed the table of contents in "boxes" for this web presentation only, (because I am new at WEB design and wanted to make this line up as it needed to.)

Do not place your table of contents in boxes.

..........................................................................................................................Page

LIST OF TABLES

Dedication

This dissertation is dedicated to my mother and father

who provided both emotional and financial support

(This page is optional)

CHAPTER ONE

INTRODUCTION

This may or may not be Chapter 1. Regardless of whether it is called Chapter 1 or simply INTRODUCTION, the text begins on page 1 and is so numbered.

There are a variety of methods of dividing the paper. Students should decide on a style to follow such as Turabian, Chicago Manual of Style, WSU Thesis, APA Thesis, etc. The important thing is to remain consistent throughout the entire ER.

May be included if you need an introduction more extensive than that presented in the actual journal manuscript.

CHAPTER TWO

ENGINEERING REPORT FORMAT NOTES

100% Rag Bond Paper

The Engineering Report, on 100% rag bond paper, must be submitted to Engineering and Technology Management Program five working days following your final examination. 100% rag bond paper refers to the fiber content of the paper. Al paper which is 100% rag can be identified by holding the sheet of paper up to the light -- there must be water mark on the paper indicating "100%". Please make sure that each and every sheet in your 100% rag bond set is on 100% rag bond. Make sure that your signature page is on 100% rag bond with original signatures in black ink. You may either copy onto the 100% rag paper or you may type directly onto the 100% rag.

Style/Format of Manuscripts

Any standard format such as A Manual of Style or Turabian, etc. which is approved by your Committee is acceptable. Do not mix styles; consistency throughout your manuscripts is essential.

Corrections

Strikeovers or noticeable corrections are not permitted. Use of any cover-up or whitening substance (e.g., Liquid Paper, Snopake, etc.) is not acceptable.

Page Numbers

The page number is the only item designed to extend into the (minimum) 1 inch margins, however, there must still be a minimum 3/4" margin around the page number. Placement of page numbers must be consistent throughout the paper. You may number the pages in the upper right header or centered footer. Each and every page must be assigned a page number. On the title and half-title pages, the number is not shown but must be accounted for.

Preliminary pages (abstract, acknowledgments, table of contents, etc., are numbered with lower case Roman numerals (e.g., i, ii, iii, iv, v, vi). The text beginning with the Introduction (the first page which follows your "Dedication") is numbered with Arabic numerals and always begins with page 1.

No Duplexing

The entire ER must be printed or copied on one side only. Duplexing or front and back copying is not allowed.

Binding

The ER which is to be turned in to the Engineering and Technology Management Program may be loose copy.

Fonts

The font must be consistent throughout your pager. The finished ERs must appear to have been prepared on one machine. Some exceptions will be made for computer generated graphics and tables where it is not possible to match fonts exactly.

If you plan to use a dot matrix printer, please have a sample sheet approved by your committee chair.

Handwriting

Handwriting is not acceptable in your ER (except in the Appendix). Any graphics, drawings, figure labels, etc. must be generated by computer, typewriter, Kroy lettering, or professional draftsperson.

Photographs

Photographs should be neatly mounted on the appropriate paper. Please use a permanent adhesive such as Scotch Photomount Spray or rubber cement. The adhesive must be spread on the entire surface. There may not be any loose edges or corners.

APPENDIX

(This is a sample of a half-title page. No page number is typed, but one is accounted for. It may be included as support for the ER. This is the place for working papers, data sets, or other pertinent background information not included in the manuscript to be submitted for publication.)

(Use format appropriate for the journal in which you seek publication. Most journals require figures and exhibits be separate from the text.)

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